Administrative Assistant – Full Time

Tue, June 17, 2025

Summary

At Solid State Pharma Inc., we are pioneers in crystallization engineering and solid-state research, partnering with over 200 pharmaceutical companies worldwide. Our work underpins critical stages of drug development—from polymorph and salt screening to process modeling and pre-clinical stability studies. We combine deep scientific expertise with advanced technology and high-throughput workflows to deliver excellence.

We are more than a research organization, we are a growing team of innovators passionate about science, collaboration, and impact. Join us and be part of shaping the future of pharmaceutical development.

Why Join Us?

• Be part of a highly respected research company making a global impact
• Learn and grow within a supportive and collaborative work environment
• Get hands-on experience in both science and business operations
• Participate in company initiatives and social events that promote a positive culture
• On-the-job training provided to support your growth and success

Job Responsibility

We are looking for a motivated and detail-oriented Administrative Assistant to support our fast-paced operations and growing team. Reporting to the Associate Director of Quality and Administration, this role plays a key part in ensuring the smooth and professional day-to-day functioning of SSPI.

This is an ideal opportunity for someone who thrives in a dynamic, technical environment and is eager to contribute meaningfully across departments.

• Support daily operations: answering calls, scheduling, relaying memos, managing office supplies, and coordinating on-site visitors
• Respond to administrative inquiries and manage internal communications promptly
• Maintain accurate records including vendor invoices, receipts, and packing slips
• Record credit card transactions and schedule accounts payable using Sage 50 accounting software
• Provide clerical and administrative support to management
• Oversee employee time tracking via DOVICO software
• Assist in the recruitment process by coordinating interview logistics and candidate communication
• Liaise with vendors for office maintenance and facility-related matters
• Collaborate with the business team to assist in preparing marketing materials
• Participate actively in the company’s Social Committee
• Take on additional administrative tasks as assigned

Education & Experience

• Post-secondary education in business administration or a related field
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Excellent communication and interpersonal skills
• Meticulous attention to detail with solid grammar and punctuation
• Proven ability to work collaboratively in a team setting
• Bookkeeping knowledge or experience is preferred
• Familiarity with Sage 50 is a strong asset

Closing Date

Open until filled.

Contact information

Send your resume and cover letter to: career@solidstatepharma.com.
Shortlisted candidates will be scheduled for an interview.